Dear Tam Heather Members,
We are reaching out to share an update following the recent Board meeting held on April 24th.
During this meeting, the Board approved a motion to further renovate the upper lounge area.
This decision was reached, taking into account factors such as the current condition of the lounge, the Clubs financial position & ability to pay for the renovations, feedback from valued members and our goal to continue renovating & modernizing the Club's dining facilities which began with the Bar renovations last year.
In accordance with our Club's constitution, capital expenditure above $100,000 requires formal approval through a special meeting of the membership. The cost of the renovations approved by the Board being considered exceeds $100,000.00
We are dedicated to upholding these governance principles and ensuring transparency and inclusivity throughout this process.
The relevant section of the constitution regarding capital expenditure is set out below:
7.3 Capital expenditures in excess of $100,000 in any fiscal year shall not be made without the prior approval of a majority of the members of the Club present and voting at a duly constituted meeting of members called with notice to the members that such approval would be sought.
We want to assure you that the club possesses the necessary funds to cover the expenses associated with these proposed renovations. We firmly believe that these enhancements will not only elevate the member experience but also enhance the club's ability to host more revenue generating private events.
Understanding the importance of your input, we acknowledge that you may have questions or concerns regarding this decision. I encourage you to reach out to us directly to voice your thoughts. Your feedback is crucial to us, and we are dedicated to ensuring that all members feel valued and well-informed throughout this journey.
We are convening a special meeting for all members to obtain more details on the renovations prior to casting their vote. It is crucial to note that we need a quorum of 20 members to proceed with the recommended upper lounge renovations. Please mark your calendars for:
Special Meeting Details:
Date: Monday, May 27th
Time: 6:30 PM
Location: Tam Heather Curling & Tennis Club (Bar will be OPEN)
Proxy Voting: If you're unable to attend in person, proxy voting will be accepted. (Proxy form will be emailed out to the membership by the Board of Directors Secretary).
Your attendance and participation in this meeting are highly encouraged as we collectively shape the future of our Club.
Thank you for your attention to this matter, and we look forward to your continued support and engagement.
Proposed Renovations to the Upper Lounge with Quote
(We are currently in the process of obtaining a second quote from another contractor for the recommended renovations. This additional quote will help us ensure that we are making the most informed decision for the Club and its members.)
DEMOLITION:
Demolition of ceiling, bulkheads, slat walls and panels.
Remove and store all air diffusers, speakers, speaker wire for future use.
Provide disposal bins. (budget for 2 40-yard bins)
PRICE: $12,000.00 plus HST
CEILING AND WALLS—DINING ROOM/LOUNGE AREA:
Return all wallpaper and decorative wood slats and panels back to drywall finish.
Cover exposed walls with on layer of 5/8” drywall, frame and bead around existing doors.
Tape and sand joints ready for paint.
Supply and install new T-bar ceiling grid to existing height with new ceiling tiles.
New ceiling grid to be extended to meet rink side demising wall.
Brace any existing bulkheads or under T-bar walls where remaining.
PRICE: $85,500.00 plus HST
ELECTRICAL:
Provide demolition for:
Existing lighting—2x2 fixtures/pot lights.
Existing exit/emergency lighting.
Remove / cap off all redundant electrical as required.
Supply and install the following:
32—2.2 flat panel dimmable fixtures—include 3 in hallway and new future at snack bar area.
20—6” pot lights
All new fixtures to be dimmable as requested.
Provide and install 4 additional running man combo exit emergency fixtures.
Provide 4 remove heads fed from each new combo exit emergency fixtures.
Remove extend out due to wall construction in various devices—fire alarm pull stations, fire alarm strobes, switches, receptacles. wall scones.
Provide ESA final wiring inspection.
PRICE: $ 52,500.00 plus HST
PAINTING:
Prime and paint all new drywall surfaces in the dining and lounge area.
PRICE: $10,000.00 plus HST
Total Quoted Cost - $160,000
10% Contingency - $16,000
Taxes - $5,000 (as an NFP, we qualify for an HST/GST rebate)
Total - $180,000
