To all Members of Tam
In follow up the Jason's email announcing the Special General Meeting to be held on Monday May 27, 2024 at 6:30PM in the Tam Upper Lounge, I am sending you a copy of the Proxy Form. If you are unable to attend this special general meeting, you can use this Proxy Form to delegate your vote to a friend, who will be attending the meeting, or delegate your vote to the Secretary of Tam, so that they can vote on your behalf. This Proxy Form can also be found on our website under: Resources, then Governance, then AGM Documents/Notices. Please follow the instruction on the Proxy Form for submitting the form.
This Special General Meeting is being called so that the membership can vote to approve, or not, our planned Renovations for the Tam Upper Lounge. Please see Jason's email from May 9, 2024 for full details, but the short version is noted below:
Renovation Budget (Stage 1):
- Demolition of ceiling, bulkheads, slat wall and panels, approx. $12,000 plus HST
- Ceiling and Walls: remove all wallpaper, decorative wood slats and panels to drywall finish. Cover walls with drywall and install new T-Bar ceiling grid to existing height, approx. $85,500 plus HST
- Electrical: remove existing lighting and install 32 flat panel dimmable fixtures, pot lights, exit emergency fixtures, fire alarms, switches etc. approx. $52,500 plus HST
- Painting: prime and paint all surfaces, approx. $10,000 plus HST
- Total of above approx. $160,000, plus approx.10% contingency, for a total of say approx. $175,000 plus HST.
As noted in Jason's email from May 9, our constitution requires that the membership approve all significant capital expenditures, thus we need you to attend this special meeting to see for yourselves the types of renovations being considered and to vote for or against these renovations. To make the meeting a little more enjoyable, the BAR WILL BE OPEN.
I hope to see you at the meeting. If you have any questions, please speak to one of our directors or give me a call.
Thanks and Regards
